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In this video, for the amendment
tracking system online guides
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we cover module 9 and we look at
the Refresh Amendment Workflow.
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We'll look at what the refresh
process is and how users will
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know if they need to run a
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refresh. We'll show you how to
run the refresh process and also
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give you an understanding of how
you can see which parts of
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your document has been
changed and we'll give you some
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tips in how you can copy some
content from previous versions
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into the latest updated version
of the amendment document and
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Lastly will look at how you can
create a printed copy of your
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amendment document as well.
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For this video it we'll be using
the ATS authoring system.
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And don't forget there are online
guides available on our DELWP
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website. Planning support are
there to assist
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planning.support@delwp.vic.gov.au
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Now let's look at the purpose of
a refresh amendment workflow.
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Well, the refresh ensures
that you're amendment document
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contains the most up-to-date
data from the Master of your
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planning scheme. So if you
recall, when you created the
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instruction list with those
instruction items, it took a
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copy of the your master planning
scheme and placed that into the
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amendment document. So if you
had have done the instruction
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list two years ago or 12 months
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ago. It is, it's taken a
copy of the master planning
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scape at that point in time, so
that's why this refresh process
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is really important.
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Users will be advised that they
need to run a refresh. Often
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they will receive a message and
this message will look like a
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Grey box and studying that
master content has changed since
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last synchronized, and this is
an example there.
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The message will appear above
any part of content
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throughout the amendment
document and we'll have a look at
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an example and.
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Even if you don't get this
message, you can still run
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the refresh and I'll be
running a refresh on my
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document even I don't have
this message, so we'll get
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into the authoring systems
shortly and have a look at
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that.
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So this is an example of a
document that has this message
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appear. You can see any section
21.07-1. The message has
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appeared within just above that
content item there. Now.
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Be mindful that message can
appear numerous times throughout
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your amendment document. So when we
run the process we always select
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the amendment header amendment
and with the amendment number.
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So let's get into the authoring
system and have a look at that
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now. OK so here I am in my
amendment document and working from
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the review tab just make sure
I'm on the review tab. I would
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select the header.
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Again, as I said, You might
get messages appear just above
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any parts of content with that
Grey message, but I don't have
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anything in this particular
amendment, but if I select the
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header because I still want to
run this refresh and make sure
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I have the latest content
under tasks, opening that up
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on the right will select to
apply workflow.
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On the search box we'll put
in refresh you see it just
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pop up there, so let's
select refresh amendment.
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And we have to add that task to
our Workflow list. That's it there, if I
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didn't want to do it, I can take
it out, but I want to do that.
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So let's now click apply. So
what that has done, that's done
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a workflow and it's checked
that any part of my content, if
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it has been updated in the
master as of this point in time.
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Now I will receive an email. So
let's wait for the email to come
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through an which will advise me
if any content within my amendment
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document has changed. OK, this
is a email that I received was
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pretty quick and you can see my
amendment number and there's a URL
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which will take us back to the
amendment document if needed.
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But I can see that it's actually
passed through the process and
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that there was no
changes required there, so
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that's good to know. Now let's
have a look at an email where
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the user was advised that there
were changes, so I'll get one of
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those. OK, so here we do. We've
got an email where a refresh
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process was done on an amendment
document and the user has been
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advised what parts of content
was refreshed. It was these two
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areas in their amendment
document that was actually
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refreshed, so now we're back to
our amendment document and I want
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to now have a look at the parts
of content that went through
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that refresh process. So say for
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example if. This particular
subclass section went through
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the process. I just want to open
that up into another browser
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window just so I can work with
this particular bit of content.
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Now, I'm not going to open it up
in edit mode yet. If you you
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recall, from module six, we
looked at versions. Now if I
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select the versions option on
the right hand side now.
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It will bring up all the
versions that have been created.
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Now if a refresh has caused my
entire content there to be
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overwritten from with the master
copy because there was a change
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that went through, I would get a
version here called. Usually
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it's about 2.0 major. It might
even be 3.0 major, but will be a
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major change. Will be noted that
it was a system change so it
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looks similar to this type of a
change. You'll see something
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like this. And this is 1.0
major. OK, so you get something
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that looks similar to that. So
what you can do is just be
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mindful you have not lost your
changes. OK, so say for example
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this is a 2.0 major change done
by the refresh. I can easily
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come to another version where I
had some tables. All those
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tables were deleted so I'm going
to come to a version that I had
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some the tables created. There
you go now save for example the
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update the refresh process.
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Process actually took out my new
tables and I really don't have
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to redo them. So what I'll do,
I'll just copy, I'm on the
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versions I'm not in edit mode.
Remember that. I'll copy the the
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let me highlight that.
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I'll copy that relevant areas.
There you go. As long as I
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highlight all that area and
copy. Just control C or right
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click copy. And so I've copied
that I'll just close the
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versions now. We'll open up
that bit of content to edit, so
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I'm in edit mode now. You can
see those tables aren't there
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because they been overwritten by
the refresh. So I just create a
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new paragraph and control V to
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paste in my new tables. So I
haven't lost them. Just be
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mindful, I haven't lost
the tables. I can just go to
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previous versions and copy and
bring them back in. Be
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mindful though, that any changes
that you had in your amendment
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prior to the workflow, prior to the
refresh occuring, you've got to
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make sure that there still
relevant with the latest version
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of the master copy so the
refresh process is really
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crucial to getting the amendment
completed properly. Now, one
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thing I just want to point out
if you see I'm in this paragraph I'm
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trying to hit delete.
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Even backspace not doing
anything. Remember as long as I
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have my settings and show
boundaries on with show controls
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checked, if that ever happens, to the
far right there's a little cog
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there which enables us to
show options and I'll select
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that little bin which is delete
this element. Just tidying up that
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will work there. I don't think there's
anything else there happy with that
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so I'm happy with those changes. I've
done the refresh added those
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tables that I had in my amendment
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document previously. And save.
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I'll just close that. Let's
navigate to our publish tab so
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we can print our amendment
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document. So I'll print another copy,
publish print PDF RGB that will
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generate a copy. Now say for
example, I want to compare this
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to previous versions so I can
make sure that you know I
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haven't missed anything from the
previously over written version.
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So when that comes up.
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I'll then create a comparison
to a version I think. Where
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are my changes were, so I can
pick any previous snapshot or
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published document, so I'll
just select that one and I'll
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select Create a comparison.
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And when that comes up.
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Of course we select the eye icon to
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view. Bring that to screen.
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And here we are. So let's have a
look what can we see? We can see
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those tables that I've brought in
now. Not happy with that width.
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I would actually go back into
the document and make sure that
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I actually adjust that which
that's got a bit too wide.
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So make sure that support about
20 or 30%. I'll change it as a
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percent supported, 20 or 30%,
and I think we covered that in
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when we talk. I think module 4
when we look at creating
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tables. So that is how a user
can easily run a refresh and
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again do not be concerned you
don't lose your changes as long
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as you're in that bit of
content. So if I was in resorts
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profile in that bit of content
have that open at any point in
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time I can have a look at my
previous versions, OK?
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And work back and just even
copy and paste in our next
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module. Module 10 we'll look
at submitting an amendment
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and show you how you can
upload supporting documents.
Page last updated: 26/02/25