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In this video for the online
training for the amendment tracking
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system we cover module 8 The
interim publish. We'll look at how
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we can access the interim
published portal. What is the
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purpose of an interim publish
and when should we use this
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function? We'll also demonstrate
how you can create an interim
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publish and where those files are
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stored. And Lastly will look at
what the differences between an
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interim publish and a snapshot.
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For this module will be using
ATS authoring, but we'll be using
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a specific URL for this.
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And don't forget there's online guides
available on our DELWP website.
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And Lastly, planning
support can assist
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planning.support@delwp.vic.gov.au
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Now, just before we run our
first interim publish what we
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just want to have a look at is
what is the difference between
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an interim publish and a
snapshot or publish print PDF
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that we covered in module 7 well
the difference is, an interim
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publish actually provides a way
for the user to create a
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document of what their amendment
will look like when merged with
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the Master of the planning
scheme. And that document that
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the interim publish generates
shows all formatting as per
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minister direction as well and
it allows users to see the
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draft provisions in context
with the whole provision. For
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example, if I did a modify of 21.01-3
I will
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see what that looks like.
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In the entire sub
clause of 21.01.
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If you recall from module 7,
the snapshot or that publish
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print PDF option in ATS
authoring only gives us a copy
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of what our amendment document will look
like in print form. So it's just
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the amendment document.
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And with those items that we've
selected from an instruction
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list, and another thing to note
is what is shown on a snapshot
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or an interim publish, and you
can see with an interim publish
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the amendment the proposed
amendment number and details are
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on the left side of the
document, and when it's a
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snapshot or publish print PDF,
you get system generated notes
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as well as the amendment number
at the top and the relevant
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details of each section too.
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So from the ATS landing
page on planning.vic.gov.au
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and you can see the URL
there.
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We will use this URL to access
the interim published. So if I
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just click on the log in the
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URL. You will be asked to
login. Looks very similar
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to the Authoring area and
you put in your username
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and password there.
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For this demonstration, I will
be using the training
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environment. OK, so we here at
the interim publish page so let's key
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in our amendment number and give
it some time to appear below.
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Select what you require, I've
select that. Destination folder.
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That's a greyed out area. You don't
need to fill that in. The name
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suffix. Now. This depends what
stage you are through the
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amendment process. But at this
stage, I'm only draft. But I
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could call it draft one, draft 2
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draft 3. Every time I would
run an interim publish it
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creates another folder and
we'll see what that looks like
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shortly, but in this instance
I'll put in..I'll call this
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just draft for now. If you're at
authorization stage, you might
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call it authorization.
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Now, Uhm? This name you don't
need to put in the amendment
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number or the date they will
come through automatically once
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interim publish folders are
generated so I just will enter
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name. Now produce PDF
comparison. If I select that
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what this would do? It will give
me a copy of a document with a
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compare version. So it's similar
to the track changes.
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So I'll click that and you
can see once I select
00:04:08.825 --> 00:04:11.745
run interim publish, I will
receive an email.
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So I'll select run interim
publish.
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Only clicked that button once
because every time you click
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that button you will get another
folder and I've had that happen
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before. So you can see I've
got a confirmation that my
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request is being processed and I
just have to wait. So what will
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happen now is an email will be
sent to my email address and it
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will provide me with a URL link
to the particular interim
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publish folder. So we just
wait for that.
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OK, so coming back to our email we
can see we've now received an
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email with that relevant
amendment number and there is a
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URL so once clicking on this URL
it will take us to our interim
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publish folder. What happens
though if the interim publish
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fails, how will you know? We
know it's successful because if
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I just widen that email screen.
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We can see it's successful
completion and that was that
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reference number. This is, you
can say behind the reference
00:05:18.020 --> 00:05:22.492
number there, so if it's not
successful, how will I know as
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user, well what happens, you will
receive a an unsuccessful email.
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Which in fact looks like this
and it will note the amendment
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number and also what is wrong
with your amendment and why it
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has failed. If you're not able
to fix up the instruction list
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to get it to succeed, of course.
Contact planning support.
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OK, so coming back to the email
that we've received for this
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particular amendment, let's follow
the URL. Just clicking through.
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That'll open up a browser page,
make sure you are using Google
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Chrome and in all these whenever
using authoring, even interim
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publish. Just make that as
your default if you can. Now at
00:06:06.395 --> 00:06:10.749
the moment I cannot see my C2184
so if we just slide down
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just to have a look at the
folders, you don't necessarily
00:06:14.170 --> 00:06:17.902
have to do that, but you can see
there's some folders already
00:06:17.902 --> 00:06:19.768
existing. Now let's have a look
00:06:19.768 --> 00:06:24.480
at that. And why that has
happened? You can see within my
00:06:24.480 --> 00:06:27.272
interim publish folder, I
already have an interim
00:06:27.272 --> 00:06:31.111
publish generated on the 7th
of may. I've also called that
00:06:31.111 --> 00:06:35.648
draft as well. So every time you
create an interim publish with a
00:06:35.648 --> 00:06:39.138
different day, you will get
another sub folder under the
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main interim publish folder so
I can see there's one there. Now
00:06:43.326 --> 00:06:46.816
let's to access the documents
from this interim, publish what
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we'll do. We'll just go into
this particular folder.
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And we can now say what we've
generated. You can see the ones
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because I've selected this
produce PDF comparisons because
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I selected that checkbox.
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I get those compare files as
well. Now if I come to my
00:07:07.527 --> 00:07:09.283
amendment within the authoring
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system. I'll just work from the
Edit tab we'll have a look at
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some of the items that we've
included so I can see are
00:07:17.708 --> 00:07:21.699
expanding that. I can see this
18.0 one 1921. So what does that
00:07:21.699 --> 00:07:23.234
mean with an interim publish?
00:07:24.120 --> 00:07:28.420
And actually means that I have
documents with those relevant.
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In this case, subclause areas,
so subclause, because I've got a
00:07:32.720 --> 00:07:37.020
modify or actually, it's a
create for an subclause section
00:07:37.020 --> 00:07:42.180
18.01 I can see what my
amendment will look like against
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that subclause 18.01
So let's have a look at
00:07:47.340 --> 00:07:51.720
that. And to do that, select
all, select the compare files
00:07:51.720 --> 00:07:54.043
for this demonstration. Select
00:07:54.043 --> 00:07:58.477
the file. Download that
Downloads, at your bottom left
00:07:58.477 --> 00:08:03.529
of screen, just double click on
that or single click. You
00:08:03.529 --> 00:08:06.476
can see the subclause is
integrated transport 18.01
00:08:06.476 --> 00:08:09.844
And our subclause
sections. Now nothing's
00:08:09.844 --> 00:08:13.873
changed their. Nothing's changed
there, and here we are. This is
00:08:13.873 --> 00:08:16.837
a new subclass section that I
inserted and of course you can
00:08:16.837 --> 00:08:20.542
say I've got no text there, so
that then as you know I have to
00:08:20.542 --> 00:08:23.506
ask myself, do I still want this
new sub clause section inserted
00:08:23.506 --> 00:08:24.988
and why haven't I changed that
00:08:24.988 --> 00:08:30.808
text? OK, so just shut that one
now, another one which we might
00:08:30.808 --> 00:08:33.202
want to look at is 21.05.
00:08:34.090 --> 00:08:36.862
Now, what was that in our
amendment document?
00:08:38.190 --> 00:08:42.480
21.05 scrolling
through.
00:08:43.980 --> 00:08:48.504
OK, that was a modify that was a
change. We're just adding,
00:08:48.504 --> 00:08:52.651
adding or deleting some some
items I suppose. So 21.05 I'll
00:08:52.651 --> 00:08:56.044
check, I'll download this compare
file. So again, download.
00:08:57.010 --> 00:08:58.458
And open that up.
00:08:59.730 --> 00:09:02.630
And what does this look like
against our master now?
00:09:06.310 --> 00:09:10.750
Now what has changed here and
you can actually see there's a
00:09:10.750 --> 00:09:14.080
few changes there. You can see
my proposed amendment.
00:09:16.230 --> 00:09:19.428
It looks very similar to what it
will look like in final form.
00:09:20.580 --> 00:09:21.650
As part of the master.
00:09:23.010 --> 00:09:26.471
Red for delete. Green for
including and there might be
00:09:26.471 --> 00:09:28.838
some blue for formatting. I think
there's some formatting changes
00:09:28.838 --> 00:09:30.679
on these Maps or images I should
00:09:30.679 --> 00:09:35.191
say. Um, and we've got some
reference changes there, so
00:09:35.191 --> 00:09:38.143
coming back, I'll just
actually close that web
00:09:38.143 --> 00:09:42.571
browser. So let's have a look
that was a modify I did a
00:09:42.571 --> 00:09:45.892
modify on this particular
schedule for schedule 2, so
00:09:45.892 --> 00:09:50.689
we'll download that and have
a look at what that will look
00:09:50.689 --> 00:09:51.058
like.
00:09:52.100 --> 00:09:53.069
Come to here.
00:09:54.270 --> 00:09:57.570
And I think it was schedule
section 8, yeah it was so schedule
00:09:57.570 --> 00:09:59.670
Section 8 there was to be a
00:09:59.670 --> 00:10:02.496
modify but you can see I've
actually done no modification,
00:10:02.496 --> 00:10:06.654
so again I'd have to ask myself,
do I still need to keep that
00:10:06.654 --> 00:10:11.371
instruction item included in my
instruction list and if I found
00:10:11.371 --> 00:10:16.298
look there's no need for me to
have that modify item anymore, I
00:10:16.298 --> 00:10:20.846
can go back to my instruction
list in ATS tracking and remove
00:10:20.846 --> 00:10:24.257
that instruction item, and
that'll just remove that modify.
00:10:24.980 --> 00:10:29.336
Option there, closing that there
was one schedule that we created
00:10:29.336 --> 00:10:34.880
and that was when we included a VPP
for 43.04. So let's have a look
00:10:34.880 --> 00:10:39.632
at this one. Now of course it's
a new schedule, so there's
00:10:39.632 --> 00:10:43.592
nothing to compare against.
That's why we don't have a
00:10:43.592 --> 00:10:44.780
compare file, OK?
00:10:46.490 --> 00:10:51.040
But we can have a look at that
just to make
00:10:51.040 --> 00:10:54.290
sure that we've changed all the
relevant components of this
00:10:54.290 --> 00:10:55.915
schedule and make it meaningful.
00:10:56.800 --> 00:11:00.023
And you could see that's just
what's come through on the
00:11:00.023 --> 00:11:03.246
template, so of course there's no
compare changes. It's a whole
00:11:03.246 --> 00:11:04.711
new create for that schedule.
00:11:07.500 --> 00:11:14.080
So we've had a look at how we
generate that file and you can
00:11:14.080 --> 00:11:16.430
see another one was generated
00:11:16.430 --> 00:11:21.422
back on the 7th of may, so say for
example I went today and I did
00:11:21.422 --> 00:11:25.008
some additional changes to my
amendment document and I want to
00:11:25.008 --> 00:11:28.920
rerun the interim publish. I
could easily come back here and I
00:11:28.920 --> 00:11:33.484
might call this draft 2 or I'm
now going to go to send this
00:11:33.484 --> 00:11:34.788
for authorization or submitting.
00:11:36.350 --> 00:11:40.160
I might call it submit and again
I'll select run interim publish.
00:11:40.160 --> 00:11:45.113
So what that will in effect do?
It'll take a few minutes this
00:11:45.113 --> 00:11:49.304
the previous one. The draft one
took about probably about 10
00:11:49.304 --> 00:11:53.876
minutes to generate that email
to myself. OK, so we've got the
00:11:53.876 --> 00:11:58.067
email that took probably another
10 minutes. The other email came
00:11:58.067 --> 00:12:02.258
through for this amendment so we
could follow that link again,
00:12:02.258 --> 00:12:05.306
but if I lost that link for some
00:12:05.306 --> 00:12:08.912
reason, I ould easily come to
my amendment folder. Interim
00:12:08.912 --> 00:12:13.246
publish sub folder and then
the sub sub folder so just
00:12:13.246 --> 00:12:16.792
refresh your screen just to
make sure it's updated.
00:12:17.980 --> 00:12:22.413
So just from the browse, I'm in
ATS authoring from the
00:12:22.413 --> 00:12:23.219
browse option.
00:12:25.210 --> 00:12:28.760
Just open up that you can see
all of the.
00:12:29.610 --> 00:12:32.437
Interim publishes that have been
done, and this is the most
00:12:32.437 --> 00:12:35.007
recent ones, Submit. When I've
called that submit, and that's
00:12:35.007 --> 00:12:36.806
what that looks like. So I bring
00:12:36.806 --> 00:12:40.768
that open. And again drill down and
you can actually see all the
00:12:40.768 --> 00:12:43.688
folders and you can see I've
selected the compare function
00:12:43.688 --> 00:12:47.484
for that as well. Let's look at
a snapshot in a publish print
00:12:47.484 --> 00:12:49.820
PDF now. So if we just open up
00:12:50.520 --> 00:12:52.220
our amendment document here.
00:12:53.160 --> 00:12:55.068
Of course file type is document.
00:12:56.150 --> 00:13:00.638
From the publish tab, this again
is where we will get our
00:13:00.638 --> 00:13:05.126
snapshots or published print PDF
that we spoke about in the last
00:13:05.126 --> 00:13:06.248
module module 7.
00:13:07.660 --> 00:13:12.784
Hum and we can see we just open
that up, and that's when it's
00:13:12.784 --> 00:13:17.176
been generated last week and we
can actually just bring that to
00:13:17.176 --> 00:13:21.934
screen by clicking the eye icon and
we can see our amendment number and
00:13:21.934 --> 00:13:25.594
all the instruction items that
we've included with the relevant
00:13:25.594 --> 00:13:29.986
details. OK, this is not the
compare one. If you recall from
00:13:29.986 --> 00:13:34.012
the last module, I can compare
this, and here's a comparison
00:13:34.012 --> 00:13:38.038
was made against the snapshot
that was done at baseline level.
00:13:38.680 --> 00:13:40.558
And if I bring that in.
00:13:42.710 --> 00:13:48.050
And up, and let's have a look at
that one. This will be like the
00:13:48.050 --> 00:13:51.966
track changes version of our
amendment only, so that's only got
00:13:51.966 --> 00:13:55.526
those items from our amendment
whereas with the interim
00:13:55.526 --> 00:13:59.798
publish because I had this
modify for 21.01-1. When
00:13:59.798 --> 00:14:04.070
I look at an interim publish and
this is our interim publish
00:14:04.070 --> 00:14:08.698
folder here for 21.01, I get
the entire sub clause and the
00:14:08.698 --> 00:14:11.902
relevant sections in that. So
that's really the difference
00:14:11.902 --> 00:14:13.682
between the snapshot or publish
00:14:13.682 --> 00:14:16.948
print PDF. And the
interim publish.
00:14:19.730 --> 00:14:24.194
Now in our next module, we're
going to look at running a
00:14:24.194 --> 00:14:27.542
Refresh Amendment workflow.
What the process is and how
00:14:27.542 --> 00:14:32.750
you will know if you need to
run a refresh and what to do
00:14:32.750 --> 00:14:35.354
when it's overwritten some
of your changes.
Page last updated: 26/02/25