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In these online training video
for the amendment tracking
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system, we look at module 7.
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Printing an amendment
document and comparing
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content. We'll look at how you
can create a PDF of the
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amendment document and
compare changes and we'll
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also cover the snapshots and
how they are generated and
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how we can view one. We will be
using the ATS authoring
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system for this module.
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And there are online guides
available on our DELWP website.
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With planning support available,
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planning.support@delwp.vic.gov.au
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OK, so here we are in our ATS
authoring system. I'll bring up
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my amendment number that we were
working through it's C
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2185.
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Now let's navigate to the
publish tab and we'll see what
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we can view there.
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In this view, we can say the
snapshots that have been created
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at the time when we
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selected published print PDF,
RGB and that's these ones that
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look like the... It's got the
Adobe icon, so they've been
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generated in print form. It is
just a snapshot. A snapshot is
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just an image of your entire
amendment document at a point in
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time. So in this case I can see
for this item. This is a
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snapshot. A printed form
snapshot that was created on the
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13th of May 1143. There's one
here which is an updated
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baseline snapshot now that has
not been published to PDF form
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at this stage. But if I want to
see that in PDF form if I just
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scroll over to the right, open
that up, I can create an output
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of that snapshot. That image
that was taken at 10:10 on the
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7th of May.
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Just by selecting from
the drop down the RGB, print
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PDF RGB option and publish.
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And that's changed that icon to
be a PDF icon.
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When that's ready, I can view
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that. Open that up by clicking
the eye icon to view.
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Of course, that opens up another
browser tab window and I can see
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my amendment document here.
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OK, again I can compare this
particular snapshot, which is
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done at baseline. I can
compare that snapshot to a
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previous snapshot.
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So I might compare it to a
snapshot done today, so this
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will show me the changes that
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have occured. Between this
baseline at 7th of May to the
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13th of May.
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That's generated here
bring that to screen.
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Let's have a look what it shows
us. You can see the content that
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I've added and deleted.
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Green for add, Red for delete and
if you see blue, it's format
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changes. So there's some format
changes that have occurred here
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in it as well. We can see some
blue markings, so let me close
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that now. So now you can see
that updated baseline has been
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changed from a little camera
icon to a PDF. So just minimize
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that section there.
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To create a snapshot, you can
create a snapshot at any point
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in time through the drafting of
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your amendment. Also,
snapshots are created by the
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system. Now where are these
snapshots stored and will have
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a look at that. If I just
select the browse tab, just
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going to look at my amendment
folder.
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That's brought mean I'm just
making sure I'm in my amendment
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folder C2185 is he document
there. Now you can see all of the
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snapshots that have been
created. Anything that has
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amendment and within the
amendment number has been
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created by the user. Where you
don't see that, it's been created
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by the system. Let's have a look
at one that has been created by
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the system, so I'll bring up one
here and what we have here is an
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amendment folder and it shows us
snapshots generated by the
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system at particular phases of
the amendment document. You can
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see there's one at baseline, so
that was created at the time
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that the instruction list was
sent through to ATS authoring.
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One was generated at
authorization under
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consideration. Another was
generated where the amendment
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was at the stage of exhibition
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request submitted. So at every
stage of the amendment process,
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a snapshot will be generated by
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the system. Coming back to our
our own amendment folder, we can
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see those that are generated by
the user and then we'll come
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back to our publish tab and we
can see all the different ones
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here. So at any stage throughout
the drafting process you can
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create a snapshot by selecting
create snapshot creates a
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snapshot here to view that
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snapshot though. You can select
to print to PDF publish.
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It will publish a PDF version of
your snapshot and we can select
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the eye icon to open that up.
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And again we can compare.
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These snapshots, or printed
snapshots to any previous
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snapshots here as well,
snapshots cannot be deleted
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out of the file. They'll
always remain.
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In the next module module eight,
we will look at how we can run
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an interim publish viewing an
amendment in final form and how
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this is different to the current
snapshot and published print PDF
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options that we've been running.
Page last updated: 12/02/25