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In this module of the amendment
tracking system online training,
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we cover module 6 where we will
review and compare content.
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We will show you how you can use
the versions function in ATS
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authoring and he can make
previous versions as current.
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How you can copy content from a
previous version without losing
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all other changes and finally
will show you how you can
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create a PDF of the amendment
document and compare changes.
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Will be using the ATS authoring.
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part of amendment tracking
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system. And I forget that
online guides available on
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our DELWP website.
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And planning support are there
to
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assist.planning.support@delwp.vic.gov.au
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OK, so here I'm in
my dashboard in ATS
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authoring, so I would just enter
my amendment number and it'll
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take me to
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my amendment document straight
away. To look at the versions and
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the versions function.
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you have to work out of
view mode. It doesn't work out of
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the edit mode. So let's work in
the review mode. OK, so in our
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content just open up this
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content in another web browser.
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At this stage, we're not going
to click this to edit because
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versions only works when it's
out of edit mode, so the
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versions function is available
on these far right, so in the
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functions area. So if we just
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click versions. Let's have a
look what it shows us. It shows us a
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number of items and we can see
different versions, coming down.
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We can see if this system here
has generated a change.
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Or if a user has generated a
change and you can see on the
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8th of May train 1 user train
one did some changes in the
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content, saved the content which
created another version.
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On the 11th of May, at 308 again
user train one made some
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changes, saved the content and
another version is created.
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These versions occur at the time
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that the item is saved. So
what we might do, let's do a bit
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of a change, let's...
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I'll get out of my versions.
I'll actually go to the latest
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version so I can. I can Click to
open to edit. Let's make a
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slight change here. OK, so let's
insert some text here. We just
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type that in and just for the
sake of it, I might do some dot
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points here as well.
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What I'm going to do just
demonstrate how these versions
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work, so I'll just make those as
dot points as bullet points. I
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should say, and there we go and
I'll actually indent these
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these two bit further in.
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Increase the indent. Alright.
So as soon as I select save,
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what we'll do?
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I'll stay in these content
window. I'm not in edit mode.
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I will check my versions again.
So what we'll see is a new version
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that's been created today at
1009? If I have that unchecked
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it doesn't show me what changes
have been made between the
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version before. So once I select
show incremental difference what
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that is showing me is a
difference between my 1.15
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and 1.14, so
the difference between the 13th
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of May at 1009 and
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the 13th of May at 10:05.
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So if I wanted to see the
difference in a version that was
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created a few days ago, I'll
Scroll down and here's a version
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created on the 11th of May.
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And I've got that check of show
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incremental difference. And you
can see the difference was, I
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added some note boxes there.
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But that difference is only
between - It's an incremental
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difference that shows the
difference between 1.9
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and 1.8. It doesn't show me the
difference between 1.9
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And 1.15. So just
understand that, that's what it's
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showing. It's incremental.
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Say for example, if a change
has occured or I've done some
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errors and I've saved over my
work, you haven't lost that
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work, so you can come back to a
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previous version. And say, for
example, these changes done
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between 1.9 and what are we
now 1.15, If I've done all these
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changes and I've done the wrong
thing, I've made changes to the
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wrong part of content. I can
always come back to a previous
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version or to the original
version that was created at the
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time that the amendment
instruction list sent through
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to ATS Authoring. That's what we see
here. When you see.. a when it's a
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system local, it's like a system
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change. That usually occurs
when a change has occured in the
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instruction list, and so this
is basically what the master
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the master would look like. And you can
you actually bring that through
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and it's all green because it's
been added into your document
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and that's come from the
instruction list and this is
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what is in the master planning
scheme at this stage.
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Because my amendment hasn't been
processed through yet.
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So if I want to go back to to
the master in its original form,
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I would come back to the first
major and select make current.
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Be mindful you'd have to have a
look at what differences occured
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between these system ones, so
scrolling through it looks like
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there's nothing. That's really
changed their. So look at the
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next one. Yeah, there's no major
changes there, so if I wanted
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to. I could step through and
find the changes.
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And so, for example, if I want
to revert back to its original
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form and this is one that user
train one has been working on.
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And you can say there's some
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tables added. So I could easily
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come back to the version
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of the original master at the
point in time that that
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instruction list was created and
click make current. So if I
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click make current the current,
it's actually taken out, all of
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my changes. So what that would
do, it takes out all of the
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changes that I've done.
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Between 1.15 and the
version that I brought through
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1.14. OK so you can say
there's some tables there, it'S taken
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all of that out.
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Say for example, I've got
that current now... that's fine.
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And I'll come back onto the
latest version. Click on that
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now I've got the latest version
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to work from. And I can open
that in edit and do my changes. But
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say for example I did want to
have some of the content brought
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across in this latest version
and I need it to bring it across
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because there's some changes here,
from this version, there's
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some items here that I want to
bring through. So I can highlight
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those items. Copy. Turn off
the versions.
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Open in content edit.
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Then wherever that content, what
was required to sit, I'll create
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any paragraph and all paste that
new content in.
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And I can save.
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And again, if there's a bit of
content. I've saved my changes, so
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I'm not in edit mode. I'll come
back to my versions again.
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And say for example, these are
some content in...If I just look
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at this one here 1.14, what
have we got there?
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Say for example, I did want to
bring these note boxes in.
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I could highlight them.
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Copy.
Get out of versions. Open my
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document in edit mode or my
content in edit mode. Come down
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to the area that I want these
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note boxes. I'll just create a
new paragraph and I'll paste
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them in. You can say there's
not boxes have appeared. So I'll
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just save those changes.
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That's an easy way where you can
work with versions and bring
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back part of content. Bring back
what the master was at the time,
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but you don't lose your changes,
so you can work back if needed
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and say for example. I'm not
happy with my most recent
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content. I can come back.
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Now let's close that browser?
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We've done our..we've saved
our changes. I can see I've
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saved them and we'll close at
browser now.
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So let's now print our amendment
document to PDF.
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So on our published tab, select
publish print PDF.
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And we select the RGB option.
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So that's created a print of my
document at 10:43 today.
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And when that's ready, that'll
give us the option to view or
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download, and I'll just will
view it on screen.
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Opening up another
browser window.
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And we'll see those dot points.
We can see those new dot points
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that have come across, but the
rest is the original form of the
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document. You see, there will be
no tables in here. Yeah, all the
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tables have gone. I'll just
close that browser window. Now I
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want to compare the version.
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So I might compare this
current version that I just
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printed to one that was
generated in the 12th of May.
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Selecting the one from the 12th
of May and I'll create a
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comparison. That will create
another PDF document showing me
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the track changes version.
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This will show me what the
document looks like now.
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With the changes marked up from
the 12th of May version.
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Let's bring that to screen.
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OK, and what we can see this is
the content that we're working
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with the version so you can see
the content I've included.
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Scrolling down that particular
content and you can see the
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tables that have been removed.
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Even the note boxes have
been removed.
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OK. Closing that, and that's how
you can have a look at your
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printed document and compare the
versions as well.
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In our next module we'll show
you how you can print an
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amendment document and
compare content and
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including that will have a
look at snapshot and how
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they are generated and how
we can view one.
Page last updated: 12/02/25