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In this video of the amendment tracking system, we're gonna take a look at how users can select ordinance that they wish to change for their planning scheme.
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In order to change the ordinance of a planning scheme, users will need to go into the online portal and use the ordinance changes tool that is available from an amendment. So let's take a look at that.And here we are in the ATS tracking online portal. I'll select the actual, uh, amendment that I wanna do some work on. This is just some test data. It's my gum nut amendment in this case that will just open up the amendment detail screen, and now I see the ordinance changes button here. What we can see in this particular amendment right now is that ordinance changes have already been selected and saved. That's why I've got this ATS authoring "Go-to authoring" link.
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That will not be available if a user hasn't as yet selected ordinance changes using the ordinance changes tool. So I'm just gonna select it. Loading up, it automatically loads up, um, the planning scheme and this is just a C amendment for the Gumnut planning scheme.
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I can see at this stage, um, a little legend which tells me the icons that are present against each of the changed items, uh, what they mean. So, previously a user has come in here and done this and saved it and submitted it to authoring.
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So I'm just expanding the relevant options and I'll show you some of the test data that might be here. So you can see here, here's a, um, an ordinance been selected to, uh, be deleted. I can undo the delete of that if I wish. Um, here's one that has been selected to be added in. Now that's come about because at this sub-clause level, there's a plus sign, where I can click on that and I can create a new sub claus section. So I'll just do that, add that in and I'll leave that as 2205-3 and I'll put in as Heidi's test and tick to save.
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Now, if for example, uh, say for example, I'm replacing a particular ordinance and at the moment this car parking one, I want to actually replace it. So that would be a delete action. So I'll delete this ordinance here and if I want to replace it with a new one. I can select the plus sign again at that sub clause level and add in a new sub clause section. And I'm gonna change the numbering to be number one and I'll put this new car parking. So what happens that'll appear whilst it appears down the end of that listing here, I need to then select it and move it into its, uh, required, uh, position like that. So, looking at the structure, it looks good now. All right. Um, another one,if we look at some of these overlay as an example,
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you can see this changes marked there with this little star just expanding that, we're gonna have a look at the changes that, um, have already been selected and saved by a previous user. It looks like there's a modify to a schedule section. That's what's happened here. So schedule to clause 43.01 the heritage overlay. If I want to change the section of that schedule to modify, for example heritage places, that's a common one.
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So I would select this modify icon and click on modify schedule section. Now I've got little pen here. You can see the selections that have been made that I haven't yet saved it's, it's kind of a little bit, um, brighter in color. You can see the little pen, but this one here was, uh, part of a previous save and submission to the authoring system. If I don't need to make this change anymore, I can click this "undo" and that been deselected from the uh, scheme.
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So having a look at other ordinance changes that we can do using this, uh,this tool, you can include VPP ordinances. So I select the plus symbol at the, say the clause level - selecting that plus symbol I can see the available sub clause item.
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So I might include this one for Salinity management overlay. Click on that comes down here. Now when you do add in either new sub sub claus sections, what happens it does appear at the bottom of the listing for that relevant clause or or sub clause. Um, in this case now you will need to move this to relocate it. So I'm just gonna move it.
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I've created it. So I'm just gonna move it now to its proper location, which I've just done this. Now it's all in the proper structure. And then what a user can do, they can click this plus sign against this new, uh, included VPP item. Clicking that plus sign I can include a new schedule and then I'll put in "Schedule 1". Now you see that just dropped down to the bottom of that listing and I'm just gonna click on that plus sign. So what I see now is that new included VPP item ghosted behind that is all of these sub-clause sections, and then I have the schedule that I just added and I've updated that number.
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So what I'm gonna do I'm gonna select "save" to put those changes in what's happening at this stage. The ordinance items that I've selected to change,whether it be items I'm creating or including VPP items or modifying, even deleting, that's going away and it's updating the amendment document in Keystone Or if this was the first time this has ever been done it'd be creating the amendment document in Keystone. When that's complete you returned to the amendment detail screen and you can then select this link to go to the authoring system.
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That'll open up the authoring system logging in to the authoring keystone system. I've already logged into this system at the moment. Again, this, this is all just test data, clicking on my amendment document. Let's have a look at that and let's see the changes that have come through. So expand, um, I'm on the edit screen here in Keystone in the at authoring system.
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So expand the entire document structure and we can see all of the new sections here. So anything that has been added or modified will be in usually, a clause order or sub-clause order, I should say. And then down the bottom of this listing of this table of contents and document structure, anything I've deleted will all be available as a system note for me in this bottom section as well with little notes saying this has being deleted.
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The schedule that I've added into this salinity management overlay you can see it's come with all the relevant sections as well for me to complete. And I've got my template data there. If I wanted to make a change again to the ordinance changes of this screen I would make sure I'd close down this, um, editor window or this what I call this, uh, editor tab. And I'll close that down and then come back into the screen and go back into my ordinance changes selection tool again, uh, and then here and then make the appropriate changes as needed and making sure you hit save.
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If by chance you've selected some changes and you're thinking, I want to take it back to my last previous submission to authoring,you can click this reset this reset form button and that'll take this form of the ordinance changes back to the stage that it was, um, last on the last submission or the last save in updating the amendment document in Keystone when using the ordinance Changes tool there might be a stage that as you go into the tool you might receive some failed instruction messages at the top of the tool.
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And this is just a quick example of what you may see in the ordinance changes, um, tool screen and it appears at the top of the affected planning schemes, um, section. So where an ordinance has been selected to be changed where it's been affected by an update to the actual planning scheme that you're working on you will be alerted with these failed instructions message and just follow the instructions on screen. It might mean that you might need to remove the instruction, which is,for example, ticking this tick box in this example on screen.
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And that would update the ordinance changes that have been made to resolve and failed instructions. Okay, so a couple of reminders when using the Ordinance Changes tool in ATS tracking
on the online portal. When Amendment includes changes to ordinance and the planning scheme the ordinance changes functionality will need to be used. And that is where a user will select the ordinance from the relevant planning scheme to either modify, create, move, include, or exclude a VPP level ordinance as well. So after the selections aside from the ordinance changes tool the system will generate that amendment document in its authoring the Keystone product. And that document will include ordinance copy from master version where a modify or move has been selected.
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It will also include system notes for any deleted included VPP items and any excluded VPP items as well. And when a template has been selected to create new ordinance into the planning scheme all of the relevant schedule sections and schedule header will be present in that amendment document. Once the processing has been completed the user who saved the ordinance changes will receive an email and also there will be a link to the ATS authoring system from the amendment details page. So when using ATS key things to remember is that when an amendment does include changes to ordinance that you do use that ordinance changes tool and then update ordinance using the ATS authoring keystone system.
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The next modules cover the authoring work. And don't forget,we have a community of users and support the schemes and amendments. Yamma community is a member only community available for the users of the amendment tracking system where users can keep up to date with system enhancements and training opportunities. Planning support is there to assist as well. It's best to send them an email at planning.support@delwp.vic.gov au. And there's user guides available online via the ATS landing page.
Page last updated: 12/02/25