1
00:00:00.185 --> 00:00:03.485
In this video on how to use Keystone to author ordinance,
2
00:00:04.065 --> 00:00:05.205
we use a test system
3
00:00:05.465 --> 00:00:08.565
and test data to demonstrate the recommended settings
4
00:00:08.905 --> 00:00:10.485
and how to navigate the system.
5
00:00:12.335 --> 00:00:13.795
Access the authoring system
6
00:00:14.055 --> 00:00:16.155
by selecting the Go-to authoring link on
7
00:00:16.155 --> 00:00:17.235
the amendment details.
8
00:00:17.255 --> 00:00:21.515
Screen in amendment tracking or users can click the link
9
00:00:21.835 --> 00:00:23.115
provided in the ordinance ready
10
00:00:23.215 --> 00:00:25.035
for editing email notification,
11
00:00:25.615 --> 00:00:28.595
or use a direct link to the Keystone authoring system.
12
00:00:30.435 --> 00:00:33.575
In this example, we are accessing Keystone from the
13
00:00:33.575 --> 00:00:34.775
link in amendment tracking.
14
00:00:36.225 --> 00:00:40.295
Users will need to log to Keystone Department.
15
00:00:40.295 --> 00:00:42.855
Staff can click on the single sign-on option.
16
00:00:43.895 --> 00:00:46.425
When logged in, the user will be navigated
17
00:00:46.425 --> 00:00:48.545
to the amendment folder in Keystone.
18
00:00:48.565 --> 00:00:53.325
In browse mode, the amendment folder will be listed within
19
00:00:53.345 --> 00:00:55.325
the active folder under the user's group.
20
00:00:56.335 --> 00:00:59.075
The amendment folder gets created on the first save
21
00:00:59.095 --> 00:01:00.835
and submission of selected ordinance.
22
00:01:00.835 --> 00:01:02.635
Changes from amendment tracking.
23
00:01:03.695 --> 00:01:06.155
An interim published sub folder will be used
24
00:01:06.155 --> 00:01:07.395
to store all folders
25
00:01:07.655 --> 00:01:10.195
and files related to interim publish requests.
26
00:01:11.185 --> 00:01:14.575
These requests are PDFs of ordinance with proposed changes
27
00:01:15.235 --> 00:01:17.135
and can include tracked change versions.
28
00:01:18.205 --> 00:01:20.265
In this example, we are also seeing a
29
00:01:20.545 --> 00:01:21.625
health check sub folder.
30
00:01:22.715 --> 00:01:23.815
The files that we see
31
00:01:23.815 --> 00:01:26.495
by default in an amendment folder can be filtered.
32
00:01:27.705 --> 00:01:30.425
Applying a filter to the view makes it easier for the user
33
00:01:30.445 --> 00:01:32.625
to navigate quickly to the document file.
34
00:01:33.635 --> 00:01:35.855
The default view of files listed can be changed,
35
00:01:35.995 --> 00:01:38.975
so only files, images, and documents are seen.
36
00:01:40.015 --> 00:01:42.115
It is the document that you want to open
37
00:01:42.175 --> 00:01:44.275
to edit proposed changes in ordinance.
38
00:01:45.535 --> 00:01:48.095
Clicking on the document file type opens the amendment
39
00:01:48.535 --> 00:01:50.015
document in a new editor tab.
40
00:01:50.945 --> 00:01:53.645
Whilst in the editor tab, we can see buttons
41
00:01:53.645 --> 00:01:55.245
and tabs along the top of the screen.
42
00:01:56.385 --> 00:01:58.985
Clicking interim publish will open the module used
43
00:01:59.145 --> 00:02:01.825
to generate ordinance documents in final form.
44
00:02:02.835 --> 00:02:05.935
The published tab is where users can create a snapshot
45
00:02:06.235 --> 00:02:08.335
or PDF of the amendment document.
46
00:02:09.375 --> 00:02:11.835
The metadata tab is not widely used
47
00:02:12.855 --> 00:02:15.995
if available under the user's profile, it lists code
48
00:02:16.015 --> 00:02:19.315
and additional data that is used in processing the proposed
49
00:02:19.315 --> 00:02:20.555
changes to ordinance.
50
00:02:24.515 --> 00:02:26.935
The document structure is available on the
51
00:02:26.935 --> 00:02:28.015
top left of the screen.
52
00:02:29.205 --> 00:02:30.445
Clicking the arrow on the left
53
00:02:30.445 --> 00:02:33.605
of document structure will expand the table of contents.
54
00:02:34.635 --> 00:02:37.165
Expanding the table of contents enables the user
55
00:02:37.185 --> 00:02:39.725
to easily see the items under each planning scheme.
56
00:02:40.225 --> 00:02:42.445
The system notes section title,
57
00:02:42.705 --> 00:02:44.925
and the content for each ordinance item.
58
00:02:46.345 --> 00:02:47.755
Each system note details.
59
00:02:47.895 --> 00:02:50.355
The instruction applied to the ordinance change
60
00:02:51.455 --> 00:02:53.955
if the ordinance is being moved, created,
61
00:02:54.415 --> 00:02:55.875
or included in the planning scheme.
62
00:02:56.145 --> 00:02:58.595
Details of the positioning will also be shown.
63
00:02:59.805 --> 00:03:01.865
The system notes should never be changed.
64
00:03:03.085 --> 00:03:05.825
Use the ordinance changes tool in amendment tracking
65
00:03:05.925 --> 00:03:07.145
to change instructions.
66
00:03:08.685 --> 00:03:10.385
The section title shows the number
67
00:03:10.605 --> 00:03:11.985
and naming of the ordinance.
68
00:03:13.045 --> 00:03:15.105
The section title can be edited if needed.
69
00:03:15.765 --> 00:03:18.235
If updating the number, you may also need
70
00:03:18.235 --> 00:03:21.835
to update the ordinance position using the ordinance changes
71
00:03:21.985 --> 00:03:23.315
tool in amendment tracking.
72
00:03:24.685 --> 00:03:26.465
It is the content part of the document
73
00:03:26.465 --> 00:03:29.985
where users can edit ordinance, text, images, tables,
74
00:03:29.985 --> 00:03:33.455
and the like when modifying or moving ordinance.
75
00:03:34.215 --> 00:03:36.495
A copy of the content taken from the master copy
76
00:03:36.495 --> 00:03:38.415
of the planning scheme is made
77
00:03:38.615 --> 00:03:40.135
available at the point in time.
78
00:03:40.315 --> 00:03:42.695
The ordinance instruction was submitted through
79
00:03:42.695 --> 00:03:43.695
to the authoring system.
80
00:03:46.175 --> 00:03:48.795
If a new schedule is being inserted into the planning
81
00:03:48.815 --> 00:03:51.115
scheme, the document will include the
82
00:03:51.315 --> 00:03:52.435
selected schedule template.
83
00:03:53.425 --> 00:03:56.005
The schedule template includes placeholder text
84
00:03:56.005 --> 00:03:57.205
for the schedule header,
85
00:03:57.305 --> 00:04:01.675
and each schedule section ordinance Instructions
86
00:04:01.705 --> 00:04:04.915
that are deleting ordinance from the planning scheme can be
87
00:04:04.915 --> 00:04:06.795
found at the end of the document structure.
88
00:04:09.425 --> 00:04:10.725
Use the search capability
89
00:04:10.905 --> 00:04:13.125
to easily locate a section of ordinance.
90
00:04:14.215 --> 00:04:16.835
In this example, we are looking for the section related
91
00:04:16.835 --> 00:04:21.515
to the schedule to clause 72.0 for incorporated documents.
92
00:04:24.455 --> 00:04:25.655
Clicking the arrow to the right
93
00:04:25.655 --> 00:04:28.335
of the document structure will hide the listings
94
00:04:28.335 --> 00:04:30.415
so we can see more content on the screen.
95
00:04:31.975 --> 00:04:35.075
To unlock the content and update text, click edit.
96
00:04:35.995 --> 00:04:37.725
When the content is being edited,
97
00:04:38.065 --> 00:04:39.885
you'll see thin blue lines on either
98
00:04:39.955 --> 00:04:41.205
side of the select content.
99
00:04:42.835 --> 00:04:45.155
You'll also see the selected content colored
100
00:04:45.155 --> 00:04:47.715
with a bright blue background with an edit icon.
101
00:04:50.355 --> 00:04:54.005
Only one content item can be unlocked and edited at a time.
102
00:04:55.045 --> 00:04:57.905
You'll be alerted to a section still being edited if you
103
00:04:57.965 --> 00:04:59.145
try to edit another item.
104
00:04:59.815 --> 00:05:02.845
When editing the content, you will see the toolbar.
105
00:05:02.955 --> 00:05:04.845
That includes key functions such
106
00:05:04.845 --> 00:05:09.165
as inserting a new table image or note box, undo
107
00:05:09.165 --> 00:05:12.005
or redo changes and formatting functions such
108
00:05:12.005 --> 00:05:13.605
as applying a bold text style
109
00:05:14.185 --> 00:05:17.245
or a specific heading style are available from the toolbar.
110
00:05:18.155 --> 00:05:20.695
The formatting options available depend on
111
00:05:20.695 --> 00:05:23.895
where your cursor is positioned in the content being edited.
112
00:05:24.945 --> 00:05:27.725
For example, to insert a new row into this table,
113
00:05:28.105 --> 00:05:30.165
we must first click the cursor in the table,
114
00:05:30.595 --> 00:05:32.245
then open the table controls
115
00:05:32.245 --> 00:05:33.965
that are available from the toolbar
116
00:05:34.185 --> 00:05:35.685
and select the required option.
117
00:05:37.015 --> 00:05:40.195
At the right of the screen, there is a dynamic actions menu.
118
00:05:41.245 --> 00:05:43.625
The menu options available depend on
119
00:05:43.625 --> 00:05:45.385
where the cursor is positioned in the
120
00:05:45.385 --> 00:05:46.705
content whilst editing.
121
00:05:47.765 --> 00:05:48.825
For users who want
122
00:05:48.825 --> 00:05:51.065
to focus on a single selected content item,
123
00:05:51.475 --> 00:05:53.985
click on the open content in new tab option.
124
00:05:54.895 --> 00:05:56.705
This will open the content in a new
125
00:05:56.705 --> 00:05:59.365
Browser tab where the user can make edits.
126
00:06:00.285 --> 00:06:02.575
When complete, the user can confirm the changes.
127
00:06:02.685 --> 00:06:05.615
Then close the browser tab to return to the document.
128
00:06:06.695 --> 00:06:08.755
To see the confirmed changes in the document,
129
00:06:09.175 --> 00:06:11.395
the user will need to refresh the webpage.
130
00:06:12.425 --> 00:06:14.695
Don't forget to expand the menu sections
131
00:06:14.695 --> 00:06:16.215
to see additional options.
132
00:06:17.465 --> 00:06:19.095
Under the settings menu option,
133
00:06:19.345 --> 00:06:21.255
users can update the document view.
134
00:06:22.325 --> 00:06:25.425
For example, checking on the show boundaries option will
135
00:06:25.425 --> 00:06:27.865
provide the user with a view of the paragraph boxes
136
00:06:28.285 --> 00:06:29.305
and heading styles.
137
00:06:33.075 --> 00:06:35.815
The show controls options enables the hidden controls
138
00:06:35.815 --> 00:06:38.855
where users can quickly add or delete paragraphs
139
00:06:39.315 --> 00:06:40.775
or other items in the content.
140
00:06:42.735 --> 00:06:44.275
Always remember to confirm
141
00:06:44.455 --> 00:06:46.475
or discard changes made to the content
142
00:06:46.735 --> 00:06:49.555
before moving onto another section or logging out.
143
00:06:52.075 --> 00:06:54.065
There is further inapt guidance available
144
00:06:54.245 --> 00:06:56.425
by selecting the help option located at the
145
00:06:56.425 --> 00:06:57.465
top right of the screen.
146
00:06:58.585 --> 00:07:00.295
Users can enter a keyword
147
00:07:00.315 --> 00:07:02.215
or phrase to search for specific guidance.
148
00:07:02.685 --> 00:07:04.495
Then follow the onscreen prompts.
149
00:07:05.945 --> 00:07:09.035
Once all changes have been saved, users will need
150
00:07:09.035 --> 00:07:11.275
to run an interim publish to see the ordinance
151
00:07:11.385 --> 00:07:14.155
with proposed changes in final form and content
152
00:07:15.275 --> 00:07:18.455
or users can generate a quick publish to check formatting
153
00:07:18.455 --> 00:07:19.695
of a selected ordinance.
154
00:07:20.835 --> 00:07:22.895
To do this, select the section title
155
00:07:23.035 --> 00:07:25.095
and expand the publish options listed
156
00:07:25.105 --> 00:07:26.335
under the actions menu.
157
00:07:27.285 --> 00:07:29.075
Click on the publish section option.
158
00:07:30.005 --> 00:07:32.855
When the download option is available, click on it
159
00:07:32.855 --> 00:07:33.935
to download the document.
160
00:07:37.155 --> 00:07:40.295
The PDF can then be open to view the formatted changes.
161
00:07:42.445 --> 00:07:45.385
For it, technical assistance, or further information.
162
00:07:45.695 --> 00:07:49.945
Contact planning support at transport vic gov au.
Page last updated: 13/03/25