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In this video on how to use Keystone to author ordinance,
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we show how images can be inserted into selected content
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and how existing images can be replaced or formatted.
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We will be using a test system
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with test data in the following demonstration.
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When looking at inserting
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or updating an image in ordinance, it's important
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to understand the requirements
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as noted in the ministerial direction, the form
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and content of planning schemes,
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the ministerial direction is available
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to download from the Planning Vic website at item 14,
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it states that images must be less than three megabytes in
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file size and be the only image on a horizontal
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line where applicable.
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The image should also include a legend source,
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north Arrow and Scale.
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If these items are needed, they would have
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to be included in the original image design
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as there is no option in Keystone to add them in.
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Additional to these requirements,
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Keystone will only accept images that are file type of jpeg,
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PNG or tiff.
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A PDF will not be accepted.
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The system will alert the user if the image file does not
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meet the required specifications of file, size,
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and type to insert a new image.
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Select the content to edit
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with the cursor positioned in a new paragraph.
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Click on the insert option from the editor toolbar.
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Select the image option
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with the insert image window on screen.
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Click the black folder located. Top right.
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This will open the amendment folder.
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In the amendment folder, you'll see the amendment document
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and any images that are existing in the document
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or that have been previously uploaded.
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To upload a new image file, click the upload file button
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and select the image file.
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Click the upload option.
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If the file selected does not meet the required
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specifications, the user will see an onscreen alert
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and the upload will need to be canceled.
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Once an image file has been successfully uploaded,
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select the file to preview and then click insert.
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Anytime an image is selected whilst editing content,
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the image will be highlighted blue
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and the available editing options will appear under the
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image section of the actions menu.
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It's in this section where you can find the change image
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option, and the user can either upload
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and insert a new image file, or select
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and insert an existing file.
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Other options available when an image is selected,
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include the ability to add alternative text
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or resizing the image so
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that it fits on the page we currently do not
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Use. Use the caption
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option. Don't forget to confirm the changes.
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To save, there is an option
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to upload multiple image files into the amendment
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folder at once.
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Then insert into the content later.
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To do this, navigate to the browse view of Keystone.
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Ensure the amendment folder is open.
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Then select the click to browse
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for file option located at the bottom of the screen.
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Hold down the control key whilst you select the image files.
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Then click open. Click the
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upload button, and when complete, refresh the browser tab
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to see the files listed.
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The files can be previewed by selecting it
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and then clicking on the preview option.
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The uploaded files are now ready
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to be inserted into selected content following the steps
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demonstrated previously.
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For IT technical assistance
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or further information,
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contact the team at Planning support@transport.vic.gov.au.
Page last updated: 13/03/25