System release notes

• New Incorporated documents changes tool.
• New SharePoint folder labels.
• What You See is What You Get (WYSIWYG) editing available.
• Review mode for viewing a document is switched off.

• Fixes to the live business days timers for approval stage.
• Data processing improvements between Dynamics and Planning Schemes Online.
• Improvements to content templates.
• Additional monitoring features.

• Fields for housing statement reporting
• Delegates process for Authorisations
• New amendment sub-statuses
• New Panel record type ‘Post Exhibition Panel Update’
• Various lodgement process improvements

• Fix to prevent duplicated Ordinance Changes and Incorporated Documents Changes tool forms.

ATS Dynamics changes:

• A new table and functionality to manage collaborators on amendments
• New ‘Council meeting date’ field on panel records

• Amendment status automatically updating to “Adoption Under Consideration” when the panel report is received, removing the need to wait 10 days.
• Department staff can now use the ‘Send back to PA’ function for ministerial (20(4)) and prescribed amendments.
• Automatic alerts when the SharePoint folder creation process fails.
• System emails/workflows converted to HTML content templates, enabling easier editing and preparation for collaborators functionality.
• Quick search functionality activated and searchable tables configured for amendments, contacts and accounts.

• Enable the identification of amendments from the Development Facilitation Program (DFP)

• New Planning Facilitation system, replacing previous Development Facilitation Portal.
• Pre-applications and general enquiries can now be lodged through the new Planning Facilitation system.
• All account details and requests migrated from previous Development Facilitation Portal.
• Improved user experience and design consistent with online lodgement of Ministerial permits.
• New integrated spatial tool for for Ministerial permits and Development Facilitation applications (excluding title upload).

Planning Facilitation (Planner Hub)

• Automatically copy files from pre-application to the Invest Victoria referral record
• Display days taken in Referrals table
• Fix to net dwelling gain calculations and display tool tip
• Referral email template now available when pre-application status is not set to Referral

Planner Hub

• New colour scheme to help users easily recognise when they are working in an internal system Planning Facilitation only:
  • option to multi-select files that are to be copied from the pre-app to a referral request.

Dynamics

• Add ‘determined by’ to Application record
• Exclude Draft & Withdrawn Pre-apps from Manager Dashboard
• Enable edit of NOD sent date
• Replace use of custom workflow activities in content template solution
• Remove non-renewable mandatory fields
• Preparations for new email sender queues (content templates)
• Rule to stop status progression past ‘Received’ without payment.

Planner Hubs: Planning Facilitation, Impact Assessment, State Project Concierge

• Planners can now reply to emails or forward emails whilst within a request

Permits Online - Dynamics

• Documents generated from a content template now automatically save to the relevant SharePoint sub-folder within the application. Users no longer need to manually move the file from their downloads folder to SharePoint.

• New public reporting dashboard, adding new summary page, layout and navigation.
• New data extracts available for download, including processing days to RA outcome, processing days to final outcome & number of submissions.
• Update to all PPARS data dictionaries to include new VCAT grounds for appeal types.

• New single-entry point and login experience to access Victoria’s digital planning and data services.
• A centralised and consistent approach to support users to easily navigate through the digital planning tools they need.